Monday, April 11, 2011

Convenient OCR solution

Back in the bad old days, each scanner you used came with some software to do Optical Character Recognition and it was a hassle to become familiar with each software, especially when you upgraded operating systems/changed computers and lost the install disks!  This article, Top 5 Free OCR Software Tools To Convert Images Into Text, talks about some other software, but I recently discovered that Google Docs does a good job of performing OCR.  Simply:

  1. Scan document that you want to convert to text, rather than re-typing 
  2. Upload scanned image to your Google Docs, making sure to check the option "Convert text from PDF or image files to Google Docs documents."
  3. The converted image will retain the same name as your original image file, but it will be a Google word processor document with the image embedded at the beginning followed by the converted text.  Results are very acceptable although some massaging will be necessary.
Another benefit to using Google Docs rather than some of the free online OCR web sites out there is the security/privacy in case your document is sensitive (you just have to trust Google!).

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